Thank you for
scheduling a Fall Program with Cope Environmental
Center. We look forward to your group’s visit.
Your date and time
have been scheduled with us. However, to confirm
your program date and time, we ask that you
fill out the information below and click submit as
soon as possible. Providing these details ensures
that you receive a program that fits your needs.
Even if we do not receive your form, we are still
expecting you on the date and time arranged with
CEC. If this time and date does not work for you or
you need to cancel, you MUST call
immediately, so that your program time and date can
be given to another group.
If your group is going
to be late, we need to know as soon as possible. If
you are more than 30 minutes late, we may not be
able to fulfill all of your program needs.
Please keep in mind that the teachers and other
chaperones must remain in charge and responsible for
the group at all times. Please make sure all
teachers have reviewed this form. ALL CELL
PHONES/ELECTRONICS SHOULD BE TURNED OFF.
After the program,
please go to
the evaluation page
to fill out our evaluation form. We are always
looking for ways to improve our programs and better
serve the participants!
Program Fees
The
program fee for your particular program was
determined and discussed when you originally called
to schedule your program. If you still have
questions or concerns about the fees, please call
Aubrey as soon as possible at 765-855-3188.
One chaperone for every eight students is free of
charge. The fee for each additional adult or
sibling is $4.00. (Minimum Program Fee: $80
for 0-2 hour program)
Please pay the day of your trip or before your
arrival. If you need an invoice or receipt, please
let Aubrey know in advance if possible. If a
request for a receipt or invoice is made the day of
the program, you may not receive it for 3-5 days.
No shows will be charged for the entire program
fee.
Get on the Bus Fund
-
If you are a school with 50% or more of your student
population taking advantage of the FREE lunch
program, you are eligible for this fund. To apply,
please go to our GOTB online
form. The funds are limited to 15
distributions per school semester and will pay up to
$50 for transportation costs/fees.
NEW to CEC Fund: This
fund was developed to help teachers get
acquainted
with CEC!
Never been to
the Center with
your classroom?
Now's the time
to try us out!
This fund will
pay for 50% of
your field trip
fees or 50% of
your Classroom
Membership.
Ask
Aubrey Blue
about this
option when you call.
Cancellations/Rescheduling
Cancellations:
The
program schedule fills up very quickly. Please call
immediately if you discover that the
field trip date you have scheduled will not work for
your group. We will make every effort to reschedule
your field trip.
Rescheduling:
Because all field
trips to CEC are outside, they may be affected by
the weather. There will be times when rescheduling
is necessary due to inclement weather. If you are
concerned about inclement weather, please call
Aubrey as soon as possible to discuss the
situation. There are times when it is raining
heavily in other areas, yet sunny here in
Centerville. We keep a very close eye on the
forecast and the weather radar.
Weather Policy:
Thunder/Lightening:
If thunder is heard
at any time during your visit, you will be brought
indoors or loaded back on the bus. Thunder
indicates lightening and we do not take chances when
it comes to your student’s safety.
Rain:
Field trips may continue
in the rain at the discretion of the teacher in
conjunction with CEC program staff. Rain can
sometimes be beneficial for field trips, as many
children do not experience “playing” in the rain.
Rain may also be negative for field trips. If it is
cold and rainy or raining hard, field trips are
typically rescheduled. Again, this is at the
discretion of the teacher and CEC program staff.
While we do have inside program facilities, they do
not lend themselves to a high-quality environmental
education experience.
How
to Dress for your Field Trip!
Please dress for the
weather! If you are visiting CEC, we will be
outside. It is important that your students have
proper rain coats, shoes, and hats when it is cold
or rainy! It is always a good idea to wear old
clothes when visiting CEC. We believe in hands-on
learning, which can be messy at times!
Hats/Scarves/Mittens/Gloves
- In winter months, hats, hoods, earmuffs, or some
type of head protection is highly recommended.
Scarves are also a good idea. Mittens or gloves are
also highly recommended during the chilly months!
Shoes
- Comfortable shoes for an active day are strongly
recommended. We will be hiking on trails, playing
games, and probably getting messy! Please advise
your students to wear appropriate shoes to be active
outside!
Confirmation
Form (required)
